OLD SCHOOL GALLERY YETMINSTER
PRIVACY POLICY MAY 2018
GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
Introduction
Old School Gallery, Yetminster is committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
1. Definitions
Data controller - A controller determines the purposes and means of processing personal data.Data processor - A processor is responsible for processing personal data on behalf of a controller.Data subject – Natural personCategories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
Old School Gallery, Yetminster is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: Old School Gallery, High Street, Yetminster DT9 6LF, yetminstergallery@gmail.com. 01935 872761. For all data matters contact Sarah Hedin or Kelly Martin.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
to inform you of activities, events and news at Old School Gallery, Yetminster or associated with Old School Gallery, Yetminster.
You may give us information about you by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you subscribe to our service.
Old School Gallery, Yetminster is committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
1. Definitions
Data controller - A controller determines the purposes and means of processing personal data.Data processor - A processor is responsible for processing personal data on behalf of a controller.Data subject – Natural personCategories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
Old School Gallery, Yetminster is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: Old School Gallery, High Street, Yetminster DT9 6LF, yetminstergallery@gmail.com. 01935 872761. For all data matters contact Sarah Hedin or Kelly Martin.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
to inform you of activities, events and news at Old School Gallery, Yetminster or associated with Old School Gallery, Yetminster.
You may give us information about you by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you subscribe to our service.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data
We have obtained your personal data either from your giving us your e-mail or from legitimate , publicly accessible art or art associated publications.
5. What is our legal basis for processing your personal data? a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
b) Specialcategoriesofpersonaldata(article9ofGDPR) Our lawful basis for processing your special categories of data:
More information on lawful processing can be found on the ICO website.1. Sharing your personal dataYour personal data will be treated as strictly confidential.How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary or for as long as you wish us to keep it.
2. Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data.
3. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
THE RIGHT TO WITHDRAW YOUR CONSENT TO THE PROCESSING AT ANY TIME, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA.
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data
We have obtained your personal data either from your giving us your e-mail or from legitimate , publicly accessible art or art associated publications.
5. What is our legal basis for processing your personal data? a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
b) Specialcategoriesofpersonaldata(article9ofGDPR) Our lawful basis for processing your special categories of data:
More information on lawful processing can be found on the ICO website.1. Sharing your personal dataYour personal data will be treated as strictly confidential.How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary or for as long as you wish us to keep it.
2. Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data.
3. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
THE RIGHT TO WITHDRAW YOUR CONSENT TO THE PROCESSING AT ANY TIME, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA.
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a
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X Consent of the data subject;
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☐X Explicit consent of the data subject
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contract with the data subject and where the data controller processes the data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
10. Transfer of Data AbroadWE DO NOT TRANSFER PERSONAL DATA.
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.11. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
12. Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
13. How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact ourselves.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/ contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
Please note - LHS Solicitors owns the copyright in this document. You must not use this document in any way that infringes the intellectual property rights in it. You may download and print this document which you may then use, copy or reproduce for your own internal non-profit making purposes. However, under no circumstances are you permitted to use, copy or reproduce this document with a view to profit or gain. In addition, you must not sell or distribute this document to third parties who are not members of your organisation, whether for monetary payment or otherwise.
The content of this document has been written with best practices in mind, however this is not a substitute for taking legal advice on your circumstances. If you do require specific advice, get in touch with us and we’ll be happy to assist you.
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
10. Transfer of Data AbroadWE DO NOT TRANSFER PERSONAL DATA.
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.11. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
12. Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
13. How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact ourselves.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/ contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
Please note - LHS Solicitors owns the copyright in this document. You must not use this document in any way that infringes the intellectual property rights in it. You may download and print this document which you may then use, copy or reproduce for your own internal non-profit making purposes. However, under no circumstances are you permitted to use, copy or reproduce this document with a view to profit or gain. In addition, you must not sell or distribute this document to third parties who are not members of your organisation, whether for monetary payment or otherwise.
The content of this document has been written with best practices in mind, however this is not a substitute for taking legal advice on your circumstances. If you do require specific advice, get in touch with us and we’ll be happy to assist you.
